here it is....
To all teams,
We have been working with the Donegal Fuel Company over the past several weeks to come to a solution on the cost of the service they are providing for the challenge teams.
In order to comply with the wishes of the authorities who will not permit mass fuel movement and mass boat refueling by cans etc, we have had no alternative but to employ a qualified provider to supply fuel throughout the event. The refueling service provided the Donegal Fuel Company includes the provision of an articulated fuel tanker, 3 tonne pump truck, complete with additional means of fuel transfer, oil spillage equipment, including booms etc, plus a dedicated fully trained 2-man motorsport refueling team.
There is an upside and downside. The Upside is that without securing this service, the event could not take place, and that the fuel litre price will be current pump price, not inflated marina fuel prices. The Downside is that the refueling service costs £11,500 + vat, this may seem costly but in reality this is immensely good value per team. Firstly the DFC were the only fuel company who were even prepared to provide this service to the remote stops, and the only company to possess the expertise required to fuel at the quayside, they are providing a Gold Star service which will not only meet all Health & Safety requirements imposed upon us by the harbour authorities, but will also be an effective means of refueling the boats quickly and efficiently.
The DFC have looked at two options of charging for their fee, 1) adding a surcharge to every litre bought to cover the surcharge, or 2) divide the service charge equally between all teams.
Whilst Option 1) may seem a good option, it is rife with potential problems where the litreage usage may exceed the estimate which would result in an overpayment of service charge which would then need to be proportionately refunded to teams which would be a very complicated task to ensure the correct refunds were given, conversely if less fuel was used, it may result in a shortfall.
Therefore in discussion with DFC, the agreement has been made that the fuel supplied is at current Ireland pump price including VAT:
1.63 Euro per litre = £1.33 per litre (currently here in UK pump price is between £1.37 - £1.39)
0.93 Euro per litre = £0.80 per litre (currently here in UK pump price is between £1.35 - £1.55)
So teams will not be paying for inflated marina fuel prices and will be paying less than in the UK.
Option 2) divides the service charge equally between all teams. We have had a couple teams drop out in the last couple of weeks due to work commitments, a back injury and boat problems, so the total firm entries are 27 boats, making the fee per team £425+vat.
We are sorry that this fee is unavoidable and notification of it is late in the day, but we have been working all this time to find the best solution. Also please bear in mind that the means by which this service charge is covered has been dependent on how many final entries we have for the event and the quantities required.
Arthur McMahon of DFC will today be contacting all teams, and replying to your emails, he requires settlement of the service fee and pre-authorisation of team’s cards prior to supply of fuel.
If you have any questions regarding this please call Hugo on 01884 266100 or email email@example.com
All the very best